Advocacy Committee

One of the objectives articulated in CAROSAI’s Charter is to raise the level of audit consciousness in the Caribbean. An increased consciousness of the role of SAIs should lead to greater awareness of the need for public accountability within a framework of good governance. The goal of Advocacy is to have the work of member SAIs recognized as a vital component in the promotion of good governance.

Roles and Responsibilities

The role of the Advocacy Committee is to raise the profile of Supreme Audit Institutions of CAROSAI. In pursuit of this the Committee shall:

  • Develop and disseminate ways and means of raising the profile of SAIs in the Caribbean and how CAROSAI can be of assistance to them in this regard;
  • Collate and disseminate information from SAIs on their experiences in implementing strategies to raise their profiles;
  • Seek out opportunities for improving the relationship between Public Accounts Committees and SAIs;
  • Seek out opportunities for strengthening CAROSAI’s relationship with key regional bodies e.g. CARICOM;
  • Report to the Executive Council on an annual basis concerning progress made with implementation of the Operational Plan;
  • Generate ideas and contribute effectively to CAROSAI’s annual Operational Plan with respect to Advocacy

Outputs

The outputs of the Advocacy Committee shall include but not be limited to the following:

  • Contributions to CAROSAI’s website
  • Contribution of activities to CAROSAI’s Operational Plan
  • Annual Reports to Executive Council on activities
  • Responses to requests from SAIs on guidance

Membership

  • The Committee shall consist of such number of SAIs as the Executive Council shall appoint.
  • Each SAI shall be represented on the Committee by the Head of the SAI.

Timeframe for the Committee

The Committee shall be in force for the duration of the Strategic Plan 2008 2011. However, the period may be amended as the Executive Council thinks fit.

Method of Work

Meetings

  • The Committee shall hold at least one meeting per year on a date determined by the Chairperson of the Committee.
  • A simple majority of the Committee shall comprise a quorum.
  • Minutes of every meeting shall be prepared and circulated to members of the Committee for approval.

Role of The Chair

  • The Committee Chair shall issue notices, agendas, and discussion documents for meetings and circulate minutes to members.
  • The Committee Chair shall provide secretarial services for committee meetings and support host SAI with logistical arrangements.

Role of The Secretary General

  • The Secretary General shall collate reports and minutes of meetings of the Committee for submission to the Executive Council.
  • The Secretary General shall collate plans for submission to and approval by the Executive Council.
  • The Secretary General shall receive reports and minutes of meetings and submit same to the Executive Council for information.
  • The Secretary General shall monitor work to be carried out by the Committee Chair.

Reporting

  • The Committee shall design a mechanism to enable it to measure its own performance on a regular basis.
  • The Committee Chair through the Secretary General, shall keep the Executive Council up to date on the work of the Committee.

Relations with External Bodies

  • The Committee Chair shall, through the Secretary General, inform the Executive Council concerning planned activities with external bodies.

Procedure for Progress of Work Between Meetings

  • The Committee Chair shall monitor work to be carried out by other members of the Committee.
  • The Committee shall agree on the method of communication between meetings.